work in progress

New features

Abstracts

Submissions JMT-11401

Open

Overview of submissions and abstracts

As the first step of moving user functionality to the VMX platform, we created a new additional implementation of the abstract submission process. The core feature is to allow multiple submission setups in the same event. Each can have a different deadlines, templates, requirements and payments.

In addition, it is also possible to use the new abstract submission in context of the m-anage event dashboard.

Core user functionalities for this release

• Overview with search

• Guidelines step

• HTML abstract title

• Topics + Subtopics

• Preferred presentation type

• Predefined keywords

• Roles (Main author, Presenting author)

• Author affiliations

• Author conflicts of interests

• Author study group

• Custom queries (Label, Textbox, Single select, Multiselect, Rich Text Editor, File upload, Date & Time picker)

• Custom queries filters depending on preferred presentation type

• Custom queries filters depending on Topic / Subtopic

• Word submission template

• Word + Character limits

• Payment + Invoicing

• PDF previews

• Reopen submitted abstracts

Open

The submission wizard

Core backend functionalities for this release

• Public deadline

• Submission shutdown deadline

• Deadline for creating new abstracts

• Setup of name, description, guidelines

• Customizable step names with disable option

• Assignment of topics, subtopics, types, custom queries

• Submission number pattern

• Requirements setup

• Templates for body, preview, invoices, cancellations, confirmation mails

• Filters on helpdesks & reports

The existing abstract submission is not affected. Reports and the api still remain and are going to be extended where necessary.

Improvements

Abstracts

Embargo deadline JMT-11821

We introduced a new bulk operation on the abstract helpdesk to set the embargo date for the selected abstracts. The embargo date is shown next to the other dates “created“ and “submitted“

In addition, the embargo date can be set for each submitted abstract individually on the details of the abstract helpdesk

The embargo date was removed from the submission helpdesk.

Membership

Application verification JMT-9861

The society manager has to manually accept the applicants if the option is enabled