New Features

Submissions

Abstract

Disable topic, subtopic, type JMT-18605

We added options in the requirements-section of an abstract submission to enable or disable the selection of a type, topic or subtopic.

Open

Session Submission

Sub-Sessions

Often used for workshops, a container-like session is used to group multiple sessions. You can connect two session submissions, while one is the “parent“-session, and the other for the “sub-session“.

Open

If the submitter decides to withdraw a sub-session, it will be removed from the submitters view on the sub-sessions but still be visible in the Session manager → Session edit → Sub-Sessions.

People-step JMT-18281

Used for “Speakers on session-level“. In case you need to have sessions without presentations.

Multilevel Keywords JMT-18284

Sessions now support keywords in the submission process. These keywords can also have multiple levels. They are defined in Submissions → Metadata → Keywords.

If keywords have multiple levels, they will appear as a tree selection in the submission process.

Additional session info JMT-17987

We added additional fields that can be utilized in the session submission.

• Supporting company

• Format (Virtual/Onsite)

• Rationale

• Target Audience

• Goals

These are enable in Submissions → Setup → Session Submission → Requirements and appear in the submission on the basics-step.

Affiliations

Recently used affiliations JMT-18061

For session and abstract submissions submitters can, in addition to creating new affiliations, pick from their recently used affiliations.

COI Extensions JMT-18010

General question

A general question about COIs is asked. If the submitters answers with “Yes“, further options appear.

Submission or event specific

Defines how the COI-Answers are stored.

Company mode

Instead of answering the questions and entering company names for each question again, the user creates a company by its name and then just has to answer Yes/No for the COI-Queries.

Session Helpdesk

Sub-Sessions

Sessions and Sub-sessions are indicated with icons and new filter “Level“ with the options all, sessions, sub-sessions was added.

Topic/Sub-topic assignment JMT-18283

Session Manager

Sub-Sessions

Session Manager

Sessions and Sub-sessions are indicated with icons and new filter “Level“ with the options all, sessions, sub-sessions was added.

Abstract Assignment

Sessions and Sub-sessions are indicated with icons and new filter “Level“ with the options all, sessions, sub-sessions was added.

Session Details

Sessions have a new tab “Sub-sessions“ that lists all sub-sessions with all status, e.g. also withdrawn sub-sessions.

Sub-sessions can’t have another child-element, but on their basics-page, the parent session is indicated.

Faculty Helpdesk JMT-14177

The faculty helpdesk can be used to:

• Categorize and track faculties, store their accommodation and travel details and send out mailings. By default, all users of the programme are part of the faculty helpdesk based on their role of speaker, chair or session-convenor.

• Categorize and track additional users of the event, assign custom tags, e.g. special VIPs, former presidents, committee-members or other groups.

Further features:

• Assign travel budget and free hotel nights - like on the invitation helpdesk

• Assign tags to categorize persons (one by one and in a bulk)

• Upload custom word templates and send mailings on Faculty>Setup>Templates
  
  

   

  Once uploaded the mailing option will be available on Helpdesk

  • Example of use: On the Helpdesk, you could apply a filter to the list e.g. to get all board members and generate a mass mailing using a specific template

• Take notes on their person, registration, accommodation and travel

• Register faculties in bulk (only tickets with 0€/$-Fees supported), e.g. all speakers get a free registration

• Export the data for further processing

Review

Template for HTML Review JMT-19461

We added an intermediate solution to define the template used for the review of Html-Abstracts. The default key is “m-anageSectionDefaultV2Review“. Event specific keys have to be requested from your project manager with details which data has to appear in the preview, e.g. title, type, body section 1, body section 2.

Society

Discount codes JMT-19953

Discount codes for memberd-fees can be used in the membership application component.

Improvements

Submissions

Role-restriction JMT-19891

It is possible to select if a submission is disabled or hidden for users without a tag.

Indicators JMT-20032

We added indicators about the requirements to the detail-views of session chairs, speakers and abstract authors.

Abstract Submission

Submission-Number search JMT-20015

The abstract helpdesk now supports search for the whole submission number including its prefix.

Society

Application setup language JMT-19756

Missing or unclear German translations were updated.

Mobile Menu JMT-19991