Preliminary version
M-anage version 12.07.0.0 introduces a series of targeted enhancements designed to improve the user experience and streamline workflows across key features. The submission process for sessions has been refined, offering users a more intuitive and efficient experience. Updates to affiliations enhance accuracy and flexibility, ensuring seamless data integration and management. COI (Conflict of Interest) queries have been optimized to provide clearer, more actionable insights, helping to support compliance and transparency. Additionally, the "Faculty Dashboard" is released which has enhanced functionality and improved usability, enabling faculty management for registration, travel and accommodation.
New Features
Submissions
Abstract
Disable topic, subtopic, type JMT-18605
We added options in the requirements-section of an abstract submission to enable or disable the selection of a type, topic or subtopic.
Session Submission
Sub-Sessions
Often used for workshops, a container-like session is used to group multiple sessions. You can connect two session submissions, while one is the “parent“-session, and the other for the “sub-session“.
If the submitter decides to withdraw a sub-session, it will be removed from the submitters view on the sub-sessions but still be visible in the Session manager → Session edit → Sub-Sessions.
This feature is currently only supported in the submission process. PAG and Onsite systems can’t handle this at the moment and the sessions will appear as normal sessions and might also cause collisions in the program.
People-step JMT-18281
Used for “Speakers on session-level“. In case you need to have sessions without presentations.
This feature is currently only supported in the submission process. PAG and Onsite systems can’t handle this at the moment and the people will appear as session chairs.
Multilevel Keywords JMT-18284
Sessions now support keywords in the submission process. These keywords can also have multiple levels. They are defined in Submissions → Metadata → Keywords.
If keywords have multiple levels, they will appear as a tree selection in the submission process.
This feature is currently only supported in the submission process. PAG and Onsite systems can’t handle this at the moment keywords will not appear in a tree structure.
Additional session info JMT-17987
We added additional fields that can be utilized in the session submission.
Supporting company
Format (Virtual/Onsite)
Rationale
Target Audience
Goals
These are enable in Submissions → Setup → Session Submission → Requirements and appear in the submission on the basics-step.
This feature is currently only supported in the submission process. PAG and Onsite systems can’t handle this at the moment and the additional information will not appear.
Affiliations
Recently used affiliations JMT-18061
For session and abstract submissions submitters can, in addition to creating new affiliations, pick from their recently used affiliations.
COI Extensions JMT-18010
General question
A general question about COIs is asked. If the submitters answers with “Yes“, further options appear.
Submission or event specific
Defines how the COI-Answers are stored.
Company mode
Instead of answering the questions and entering company names for each question again, the user creates a company by its name and then just has to answer Yes/No for the COI-Queries.
Session Helpdesk
Sub-Sessions
Sessions and Sub-sessions are indicated with icons and new filter “Level“ with the options all, sessions, sub-sessions was added.
Topic/Sub-topic assignment JMT-18283
Session Manager
Sub-Sessions
Session Manager
Sessions and Sub-sessions are indicated with icons and new filter “Level“ with the options all, sessions, sub-sessions was added.
Abstract Assignment
Sessions and Sub-sessions are indicated with icons and new filter “Level“ with the options all, sessions, sub-sessions was added.
Session Details
Sessions have a new tab “Sub-sessions“ that lists all sub-sessions with all status, e.g. also withdrawn sub-sessions.
Sub-sessions can’t have another child-element, but on their basics-page, the parent session is indicated.
Faculty Helpdesk JMT-14177
The faculty helpdesk can be used to:
Categorize and track faculties, store their accommodation and travel details and send out mailings. By default, all users of the programme are part of the faculty helpdesk based on their role of speaker, chair or session-convenor.
Categorize and track additional users of the event, assign custom tags, e.g. special VIPs, former presidents, committee-members or other groups.
Further features:
Assign travel budget and free hotel nights - like on the invitation helpdesk
Assign tags to categorize persons (one by one and in a bulk)
Upload custom word templates and send mailings on Faculty>Setup>Templates
Once uploaded the mailing option will be available on Helpdesk
Example of use: On the Helpdesk, you could apply a filter to the list e.g. to get all board members and generate a mass mailing using a specific template
Take notes on their person, registration, accommodation and travel
Register faculties in bulk (only tickets with 0€/$-Fees supported), e.g. all speakers get a free registration
Export the data for further processing
Review
Template for HTML Review JMT-19461
We added an intermediate solution to define the template used for the review of Html-Abstracts. The default key is “m-anageSectionDefaultV2Review“. Event specific keys have to be requested from your project manager with details which data has to appear in the preview, e.g. title, type, body section 1, body section 2.
Society
Discount codes JMT-19953
Discount codes for memberd-fees can be used in the membership application component.
This feature is not supported in the application process that is integrated in m-anage and will only work in the membership application component.
Improvements
Submissions
Role-restriction JMT-19891
It is possible to select if a submission is disabled or hidden for users without a tag.
Indicators JMT-20032
We added indicators about the requirements to the detail-views of session chairs, speakers and abstract authors.
Abstract Submission
Submission-Number search JMT-20015
The abstract helpdesk now supports search for the whole submission number including its prefix.
Society
Application setup language JMT-19756
Missing or unclear German translations were updated.
Mobile Menu JMT-19991
