Session Reviews Setup
- Christian Walter
Preface
Now that the platform supports multiple submissions and submissions of different types - abstracts and sessions - the abstract-related modules have been streamlined and reviewed.
Initial assignment of abstracts or sessions
On “Submissions → Abstract Helpdesk” and “Submissions → Session Helpdesk” we have new options to bulk assign to a “Review“
Only items with the status “Submitted” can be assigned to a “Review“.
Second or multiple reviews
If your data must receive a second (or multiple) review, this is done on the new “Review Helpdesk“ where you have options to filter the list of abstracts or sessions (also here, you first have to select the “Review“) based on the initial review.
Here you can pick e.g. the top 200 abstracts and hit “Assign to review“
Monitoring and final acceptance are also possible on the review helpdesk as the columns show the number of assigned reviewers, the number of reviews and the number of declined reviews.
Review component - Abstract Reviews JMT-12773
The new review component allows a committee of reviewers to review abstracts in multiple variations.
It can be used on the m-anage dashboard as well as on the VMX my-area.
Abstracts can be reviewed:
all by the same committee
by a committee separated by e.g. topic
or separated into multiple rounds of reviews by different committees.
Front-end process for Reviewer:
The reviewers will first see a list of review processes they are assigned to.
From there, they are taken to their actual list of abstracts for review in that process.
The review allows suggestions and scoring in multiple criteria. Additional questions can be raised using “Review Custom Queries”. Also, reviewers can decline a review if they have a conflict of interest.
Backend assignment of reviewers
Reviewers need to be assigned to a review process. The reviews process can be selected on he top when a reviewer is added to the committee.
Then it is possible to assign abstracts to the reviewers using the automation and manual assignment. In the “Abstract review distribution“ the event manager has to select the review process. Then both the list of abstracts and reviewers display the data assigned to the review process and can be assigned to each other as before using
the automatic distribution
drag&drop to assign a reviewer to a single abstract
drag&drop to assign a reviewer to a sub-topic/category of abstracts
a filter on both lists and clicking “Assign selected reviewers to selected abstracts“ on the bottom of the page.
Review component - Session Review JMT-14680
The new review component allows a committee of reviewers to review sessions in multiple variations.
Sessions can be reviewed:
all by the same committee
by a committee separated by e.g. topic
or in multiple rounds of reviews by different committees.